Board Position Descriptions

President - Apart from all other considerations, sound leadership, couched in knowledge, experience and common sense, is the greatest requirement and most exemplary qualification of the man or woman selected as president of a Little League.

While efficient organizational and administrative abilities are desirable credentials, the search for good leadership must transcend all other attributes in the adult who gives direction to the Little League movement in the local community. Dedication to the goals and purpose of Little League is inherent in the volunteer aspect of those who serve, but not everyone who serves is gifted with the quality of leadership. Presidents must reflect these qualities if they are to be of benefit to children.

The president has many responsibilities in the administration of the league. Each President is elected by, and is accountable to, the local league board of directors. Duties of a president are described within the limits of the rules and regulations, and within the local league constitution, giving each president the ability to oversee the affairs of all elements of the league.

As the chief administrator, the president selects and appoints managers, coaches, umpires and committees. As such, no person becomes a manager, coach, umpire or committee member without the approval of the president. However, all appointments are subject to final approval by the local league’s board of directors.

Importantly, the president is the officer with whom Little League International maintains contact. The president also represents the league in the District organization.

The president should be the most informed officer of the league. Each president must know the regulations under which Little League operates and in authorizing the annual application for charter, binds all members of the league to faithfully observe the regulations. Little League Baseball International Headquarters reserves the right to require a league to remove any officer who does not carry out the terms of charter application. Serious violation can result in loss of the league’s charter by action of the Charter Committee in Williamsport, Pennsylvania.

Beyond the requirements of league administration, the president should personify the best public image in reflection to the community at large. Each president should take an active role in gaining support and winning friends for the league program.

The president presides at league meetings, and assumes full responsibility for the operation of the local league. The president receives all mail, supplies and other communications from the Little League Headquarters. A president may manage, coach or umpire, provided he/she does not serve on the protest committee, nor serve as tournament team manager or coach. Works with other officers as needed to support all areas of PHLL.

Vice President - The vice president presides in the absence of the president, works with other officers and committee members, is ex-officio member of all committees, and carries out such duties and assignments as may be delegated by the president. Separate vice presidents may also be selected to oversee individual divisions within the league. If so, one vice president should be selected as the one to preside in the absence of the president. A vice president may manage, coach or umpire, provided they do not serve on the protest committee. Works with other officers as needed to support all areas of PHLL.

Secretary - The secretary maintains a register of members and directors, records the minutes of meetings, is responsible for sending out notice of meetings, issues membership cards and maintains a record of league’s activities. Works with other officers as needed to support all areas of PHLL.

Treasurer - The treasurer signs checks co-signed by another officer or director (or as directed by the local league’s constitution), dispenses league funds as approved by the board of directors, reports on the status of league funds, keeps local league books and financial records, prepares budgets, and assumes the responsibility for all local league finances. Works with other officers as needed to support all areas of PHLL.

Player Agent - The player agent conducts annual tryouts, is in charge of player selection, assists the president in checking birth records and eligibility of players and generally supervises and coordinates the transfer of players to or from the Minor Leagues according to provisions of the regulations of Little League Baseball. Separate player agents may also be selected to oversee individual divisions within the league. The player agent must not manage, coach or umpire in the division over which he/she has authority, unless the local league has received explicit written permission to allow this from Little League International.Works with other officers as needed to support all areas of PHLL.

Safety Officer - The safety officer coordinates all safety activities including supervision of ASAP (A Safety Awareness Program), ensures safety in player training, ensures safe playing conditions, coordinates reporting and prevention of injuries, solicits suggestions for making conditions safer, and reports suggestions to Little League International through the ASAP system. Works with other officers as needed to support all areas of PHLL.

Webmaster/Information Officer - The information officer manages the league’s official home page, ensures that league rosters are maintained on the site, assigns administrative rights to league volunteers and teams, ensures that league news and scores are updated on a regular basis, collects, posts and distributes important information on League activities including direct dissemination of fund-raising and sponsor activities to Little League International, district, public, league members and media, serves as primary contact person for Little League regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League International, and displays enthusiasm for using the Internet for league administration, for sharing information and for creating a more enjoyable and efficient Little League experience. Works with other officers as needed to support all areas of PHLL.

Equipment Director - Responsible for ordering, organizing, check-in/check-out, maintenance and replacement of all equipment at all levels of PHLL. Works with other officers as needed to support all areas of PHLL.

Concession Stand - Responsible for all aspects of concessions involving PHLL. Overseas ordering, stocking, scheduling and financial matter pertaining to the concession stand at the field used by PHLL. Works with other officers as needed to support all areas of PHLL.

Coaches Coordinator - Oversees all managers and coaches, handles all complaints from/or regarding all coaches and managers. Serves as chair of complaint committee where coaches and managers actions can be reviewed. Works with other officers as needed to support all areas of PHLL.

Softball Director - Coordinate all alspects of softball program. Works closely with other board members to ensure the needs of the softball program are identified and addressed. This includes fields, player assignments, uniforms, and equipment. Works with other officers as needed to support all areas of PHLL.

Baseball Director - Coordinate all alspects of baseball program. Works closely with other board members to ensure the needs of the baseballprogram are identified and addressed. This includes fields, player assignments, uniforms, and equipment. Works with other officers as needed to support all areas of PHLL.

Umpire Chief - Recruits and/or confirms umpires for the upcoming season, and prepares all league umpires for the upcoming season. Assigns the umpires to the game schedule, creates a sublist for any assigned game conflicts, processes pay slips for the Treasurer, holds 1 training/informational meeting to go thru local rules or significant rules changes as well as gives each umpire a rule book, balls/strikes counter, umpire hat and shirt, as well as ensure they have proper protective equipment. Works with other officers as needed to support all areas of PHLL.

Tournament Director - Responsibilities for this position require taking charge of the very important activities for the league, for example, coordination of safety day, National Little League Night, picture day and other important events for PHLL. Coordinate and organize all tournaments that PHLL participates in - including but not limited to City Series, District 16 All Stars and Jimmy Fund Tournaments. Works with other officers as needed to support all areas of PHLL.

Fundraiser - Responsible for all aspects of fundraising events each season. Works with teams and parents to ensure fundraisers success and functionality. Also responsible for generating sponsorships from local businesses for PHLL and all follow-up related to the sponsorship with donater. Monitor fundraising distribution of items and collect all monies for the league. Maintain contact with all managers/coaches to ensure prompt and full payment from all teams participating in the fundraiser. Works with other officers as needed to support all areas of PHLL.

Field Director - This role includes coordination of maintenance activities with volunteers, PHLL and outside landscaping firms. Also includes weekly inspection and maintenance, as well as coordinating the striping of the fields during game days. Oversees all fields used by PHLL, works to maintain quality and safety as well as organizing repair for fields. Works with other officers as needed to support all areas of PHLL.

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